Earthworks Expo 2010 Exhibitor FAQ
How will this event be publicized?
EarthWorks Expo 2010 will be widely publicized by advertising, calendar listings and news stories in newspapers, magazines, radio and TV, as well as numerous web links and email announcements. We will be assisted by our many media partners, which in 2009 included the Denver Post, Westword, 99.5 The Mountain and KUNC 91.5 FM radio, the ReDirect Guide, High Country News, Natural Awakenings, Boulder Weekly and others. New for 2010, we will strongly utilize online social networking venues including Facebook, YouTube and Twitter; and we will also endeavor to leverage the contact databases of our various exhibitors and sponsors.
What are the expo hours?
Saturday, May 22: 10am – 7pm
Sunday, May 23: 10am – 5pm
What does my booth rental include?
Each 10x10 booth space includes pipe & drape back and sides; one unskirted/uncovered table (8’ x 30” standard; 6’ or no table by request), two chairs, wastebasket, 44”x7” identifying sign; daily cleaning of exhibit hall isles/common areas; daily emptying of wastebaskets; free parking. The exhibit halls are carpeted.
How many floor passes do I get?
Exhibitors reserving a 10x10 booth space get four all-inclusive passes, which permit the bearer access to all exhibit halls, workshops and keynote speeches during the 2-day event. For 10x20 booth space, six passes are included. For booth spaces larger than 10x20, eight passes are included. Additional passes may be had on request.
What optional extras are available?
Optional booth equipment and services available at extra cost include fabric skirting and vinyl topping of table (recommended), AC power, telephone hookup, internet hookup, extra furniture, custom carpeting, racks and pegboards, special signage, daily booth cleaning.
How do I order optional items?
AC power, phone and WIFI hookups are ordered directly from the Denver Merchandise Mart. Other items, including recommended table skirting, custom signage, other furniture, booth cleaning and special material handling are ordered from our services contractor Brede-Colorado. Complete information on how to order optional services will be emailed to all registered exhibitors.
Can I pre-ship booth materials?
Booth materials may be pre-shipped direct to the Merchandise Mart for receipt not earlier than May 13, 2010. Your materials will be secured on the Mart dock and will be delivered to your booth space on move-in day (May 21) at no charge. Optionally, materials that are large, very heavy, fragile or valuable may be shipped to our services contractor Brede-Colorado and will be delivered to your booth on move-in day. Materials handled by Brede will incur extra charges.
When is move-in and move-out?
Move-in day is Friday, May 21, noon–8 pm. Exhibitors may also move in on Saturday, May 22, 8–10 am. No move-in is permitted before noon on Friday or after 10 am on Saturday. Move-out takes place 5–8pm on Sunday, May 23, or on Monday, May 24, 8 am to noon. Booths may not be dismantled before 5pm pm on Sunday. Hand trucks are available on the Mart dock and may be used at no charge. Very large or heavy items can be moved by Mart forklift operators; charges will apply.
What about union labor?
Denver Merchandise Mart is a non-union facility. Booth setup and takedown may be handled without restriction by employees of the exhibitor/booth-holder, in coordination with Merchandise Mart personnel. However, our services contractor Brede-Colorado is a union company, and union labor rules and rates may apply if you choose to hire Brede personnel to assist in material handling, setup or takedown.
Can I serve or sell food or beverages at my booth?
Free samples of food or beverage not larger than 1 oz may be given away at your booth. Food or beverage that cannot reasonably be consumed inside the Merchandise Mart may be sold at your booth, subject to approval. All other food and beverage sales and service must be conducted only by authorized agents of the Denver Merchandise Mart.
Can I attach parts of my booth display or signage to the wall?
No. The Merchandise Mart strictly forbids any exhibitor from attaching anything, in any manner, to any wall of the building.
What other rules and regulations do I need to be aware of?
Complete rules and regulations for exhibitors can be found in your Exhibitor Agreement, pages 12-13 of the Exhibitor Registration Kit.
Can I offer a workshop?
Yes, exhibitors are encouraged to submit workshop proposals. For 2010, 40 to 45 workshop slots are available, all running 70 minutes including Q&A. Workshops are selected on the basis of uniqueness and educational value and are not intended to promote specific products. Up to six workshops may run concurrently, but no workshops will run during keynote speeches. Room use, including AV equipment, is free of charge. Rooms seat 40 to 100+ people and will be assigned at the discretion of the Expo organizers. Workshop proposals must be submitted by March 5, 2010 to be considered. If interested, download our workshop application or contact Assistant Director Lisa Olivas, lisa@earthworks-expo.com.
Other questions?
We are committed to making your EarthWorks Expo experience as enjoyable and trouble-free as possible. Please contact Expo Director Michael Lindemann with any questions or issues not addressed here. Email michael@earthworks-expo.com or call 970-416-8700.
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